Executive Assistant – Permanent – London

02/01/2020

Professional Services

London, UK

Permanent, Full time

£48,000 – £52,000

 

Executive Assistant

My client is a well-known Financial Institution based in the West End seeking a highly proficient Executive Assistant to provide full administrative and secretarial support to two senior Executives within the Asset Management Team.

The successful candidate will be responsible for:

• Extensive and complex diary management across multiple time zones: managing calendar conflicts proactively, maintaining contents, arranging meetings.
• Managing multiple meeting requests to include creating agendas and (where required) taking minutes.
• Scheduling regional calls and pre-planning periodic meetings with Principals.
• Taking calls, greeting guests.
• Document production i.e. printing, binding, collation etc. Assisting in the production of presentation materials for clients and management / Board meetings.
• Arranging travel logistics and itineraries.
• Expenses and invoice management; acting as delegated approver for Executives, processing expenses.
• New starter/leaver forms for team.
• Occasional assistance with organization of events, conferences or workshops.
• Management of email distribution lists.
• Recruitment assistance; on boarding new team members to include production of starter packs, training/orientation schedules.
• Absence calendar management.

The ideal candidate will have/will be:

• Significant senior level EA experience within professional finance environment.
• Experience supporting more than one Executive.
• Proficient MS Office (Outlook, PowerPoint, Access, Word, Excel).
• Ability to manage complex diaries and travel arrangements.
• Excellent level competency and confidence in IT skills.
• Good written and verbal communication including grammar and punctuation with attention to detail.
• Strong organizational skills that contribute to meeting sequential deadlines and keeping to priorities.
• Flexible attitude to work and a willingness to meet unexpected deadlines.
• Ability to work on one’s initiative and manage time while maintaining high standards.
• Ability to handle clients in person or else by phone, email.

 

For more information, contact Ashley.Rabicano@eximius.com or 0207 7648 6972.

Click on the images to connect with Ashley on Linkedin.

 

 

executive assistant, asset management