Office Manager – Permanent – Executive Search Firm



Professional Services

London, City

Permanent,  Full time

£30,000 to £35,000


Office Manager


My client is an extremely successful and fast growing Executive Search firm based in the City. They are looking for an Office Manager to join their team. You will be the only support function for the office and be responsible for the total smooth running, and management of the 3 Directors and team of 20. Duties to include:

  • Knowledge of SAGE or similar package;
  • Processing of employee commission statements;
  • Preparing monthly commission reports for management;
  • Processing timesheets and expenses for contractors;
  • Processing invoices to be sent to clients;
  • Reconciling inbound invoices;
  • Dealing with contractor payroll queries;
  • Strong excel experience essential;
  • Management of employee and Director expenses;
  • Office Management;
  • Ordering of all office supplies: stationery, printers, new computers etc;
  • Liaising with all vendors, management of all agreements;
  • Arranging all client/candidate events and corporate trips. Twice yearly corporate holidays eg Dubai and St Tropez;
  • Liaising with third party providers.
  • On boarding of new starters, and compliance process for new contractors;
  • Logging of appraisal processes;
  • Creating contracts, offer letters and relating new starter paperwork;
  • Ideally CIPD qualified but not essential;
  • Liaising with HR consultants in London and New York.
  • Diary and meeting management for 3 Directors;
  • Extensive international travel arrangements for consultants and Directors to meet clients;
  • Travel to New York office;
  • Ad hoc admin duties;
  • This is a fun and lively company and you must have a bold personality and strong communication skills. The company really invests in its staff, and values their hard work. Fab company to work for and great hybrid role! Ideally you will have worked in a similar role within Recruitment or Search, or a similar varied Office manager or administration role. You must be looking to take full control of all the Operations.


For more information, contact or 0207 7648 6972.

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